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Allentown School District Logo

Facility Rental Information

The Board recognizes the needs of parent and community groups to utilize district facilities for educational, cultural, recreational, civic, or social purposes when they are not scheduled for district programs or maintenance. District facilities are intended for use primarily by residents and community groups which are located within the district's boundaries.

District facilities that may be made available under this policy include, but are not limited to, buildings, fields, parking lots and, in certain instances, equipment.

All users of district facilities must be groups that are open to district residents without restriction to race, creed, national origin, or political affiliation and may not have a charter or admission policy that violates state, county, and federal statutes and regulations.

Facility Fee Schedule 2024-2025

The Allentown School District is excited to announce the new facility scheduling and work order software that we will be using for the 2024-2025 school year -  FMX. This software will allow members of our learning community to easily request use of District facilities and allow staff to input maintenance requests. 

To register for an account and log in to FMX, please follow the below instructions: 

  • Open any internet browser (Chrome, Firefox, Internet Explorer, etc.) and navigate to https://allentownsd.gofmx.com/register
  • Enter your First name, Last name, Email, re-enter your Email, Password and Re-enter the Password. 
  • Click the Continue button to register for an account. 
  • Check your email, a confirmation email will be sent to confirm your account. Click the confirmation link in the email to complete your account registration and log in to FMX. 

Facilities Rental Procedures

Login and submit a schedule request online.

If you need assistance, please call the Facilities Department at 484-765-4987. When submitting requests with multiple dates with multiple times, please submit separate request forms. 

Requests for multiple dates at the same time will only need one request.      

Persons and organizations requesting to use the Allentown School District's facilities must provide a certificate of liability insurance, IRS Letter of Determination (proof of non-profit designation), and a completed W-9, if applicable before rental requests can be submitted.

Required Insurance for Use of District Facilities

Type 1 organizations who use District facilities must be preapproved by the District in order to ensure that appropriate and necessary insurance coverage is in place for the requested activity. The District will indemnify and hold harmless the Allentown School District's related organizations only to the extent the coverage is provided through the liability insurance policies carried by the District. The coverage will be extended only for activities on school property that the District has designated as school district-sponsored.

All other users with approved use of District facilities pursuant to this policy shall carry liability, casualty and other required insurance as outlined in administrative guidelines to indemnify and hold the District harmless from any and all loss, damage, liabilities, claims, demands, suits, or proceedings of whatever kind arising out of, or relating to such use; and shall provide evidence thereof in form and in amounts satisfactory to the District-authorized representative. Certificates for Insurance must be received by the District office at least ten working days before any scheduled use of the facility.

Leasing of District Facilities

The Allentown School District School Board of Directors may, at its discretion, enter into leases, licensing agreements, or other contractual relationships or other contractual relationships with any organization with respect to District facilities as determined to be in the best interests of the District. All such agreements must be in writing and approved by the Board pursuant to Board resolution at a public meeting.

Unavailability of Facilities

Use of District facilities is automatically canceled when the facilities are closed by school authorities because of local, state, or national disasters or emergencies, school construction, or normal weather-related school closings.

The District is authorized to curtail use of District athletic fields in case of inclement weather or other field maintenance work.

Policy Violators

The District reserves the right to change user classification or deny access to the District facilities to any organization that violates the policy or accompanying administrative guidelines. 

Invoicing for Rental Fees for Use of Facilities

Invoices will be issued monthly via email for the previous month's scheduled events. More information can be found in the administrative guidelines.